Before applying for a special event permit, you must read and be familiar with the Special Events Requirements and Procedures listed below

1. Application Submission
   1. Residential Block Events, Party Registrations and Outdoor Music requests must be submitted a minimum of 10 days prior to the date of the event.
   2. All other permit requests must be submitted at least 30 days prior to the date of the event.
2. Special Considerations
   1. If the sponsor of the event is a Registered Student Organization at the University of Illinois, approval must first be obtained through the Office of Registered Organizations (217-333-1153) and evidence of that approval must be included with this application.
   2. If the event is being held on Champaign Park District (217-398-2550) property a permit must be obtained and evidence of that permit provided with this application.
   3. If the event is being held on leased property, evidence of approval by the landlord or property manager may be required. It is strongly suggested that event sponsors provide evidence of that approval. The City of Champaign may contact landlords to confirm approval of the event prior to issuing the permit.
3. Major Events
   1. Events being held in municipal parking lots or on public streets may require submission of survey results of businesses and residents impacted by the proposed event indicating their support for or objection to the event.
   2. Insurance requirements - For all events held on public property (other than residential block events) a certificate of insurance listing the City of Champaign as an additional insured is required. The insurance must be written by an admitted carrier licensed to do business in the State of Illinois and having at least a "B+" First Division of Ratings and a "VI" Second Division of Ratings as listed in Best Insurance Guide, latest issue. Following are the minimum coverage's: Bodily injury including death: $300,000/occurrence/aggregate Property damage: $50,000/ occurrence/aggregate
4. Equipment Requests
   1. Event organizers are responsible for the pick up and return of all City-owned equipment per instructions included in the equipment order form provided to the sponsor unless other arrangements are authorized by City staff.
   2. Sponsors may be responsible for replacing equipment that is lost, damaged or destroyed.
   3. Event sponsors are responsible for equipment set up at the designated time and tear down immediately following the event or as instructed by City staff. Event diagrams must be followed.
5. Conference Requirement
   1. If requested by the Police Chief or designee, the sponsor must attend a conference in order to clarify or offer suggestions concerning the proposed event.
6. During the Event - Sponsors Must
   1. Allow access to the area of the event without payment, except that donations may be requested or fees charged for goods or services at individual stands or booths.
   2. Keep fire lanes and one lane of the street accessible to emergency vehicles.
   3. Comply with all applicable laws and ordinances as well as conditions placed upon the event.
   4. Be present or have a representative who has been designated in this application be present throughout the entire course of the event.
7. Following the event
   1. Event sponsors are responsible for the removal of all trash, litter, garbage and debris from the event area as well as from any public or private property in the vicinity of the event. This clean up must be done within 24 hours of the conclusion of the event.
   2. Provide payment to the City for any costs incurred in providing the cleanup, if the cleanup is not performed by the sponsor as well as any other costs to include City employee services, compensation for lost or damaged City property and lost revenues from metered parking spaces.
8. All firearms, including concealed firearms, are prohibited at this event
   1. This is an exemption to the Firearm Concealed Carry Act 430 ILCS66/65(a) (10).
   2. The sponsor is required to post the approved signs at all entrances to the event.
   3. Approved signs will be provided by the City of Champaign
9. Permit Revocation
   1. Representatives of the City may revoke the special event permit if the event sponsors, staff or attendees violate any state laws or local ordinances, or if the event creates a risk to public safety or level of nuisance such that a breach of peace may occur.
   2. The permit may also be revoked if the event sponsor and or sponsor designees are impaired to the level that they are unable to control their guests/attendees or provide a continuing safe venue for the event.
   3. The City will not be responsible for loss of income or expenses incurred by the sponsor if the permit is revoked.

For the purposes of defining the event type the following definitions will be used:

• Assembly shall mean any event designed, promoted or conducted in order to encourage the gathering of people upon public property at a specified location and shall include any farmer's market, flea market, ceremony, show, demonstration, exhibition, street dance, pageant, party, circus, concert, sporting event, game or similar activity, except that a residential block event or parade shall not be considered an assembly for the purposes of this article.
• Parade shall mean a procession of any kind, which moves from place to place upon public property along a specified route and shall include any march, race, walk-a-thon, bike-a-thon, demonstration, or similar activity.
• Public property shall mean any street, alley, sidewalk, parkway or parking lot owned, controlled or managed by the City.
• Residential block event shall mean any event designed, promoted or conducted in order to encourage a gathering of residents of a block upon a local street, or the sidewalks or parkways abutting a local street at a specified location within an area zoned R-1, R-2, R-3, R-4 or R-5 where the sponsors of such event reside in the block where such gathering takes place. "Local street" shall be defined by the Champaign land use element of the comprehensive plan and is not defined as a major street or collector street in such comprehensive plan.
• Special event shall mean any residential block event, assembly, or parade held on public property as defined in this article. "Special event" shall not include events for which all participants use sidewalks, observe traffic safety and safety regulations and do not interfere with the safe and orderly movement of pedestrians, vehicles and funeral processions.
• Event Location/Route*
• Purpose of the Event*
  (Describe the Event)
• Number Expected to Attend*
• Number of Event Staff*